2023-2024 Federal Work Study Supervisor Checklist


    Your student employee’s compensation may be made of wholly or in part by Federal Work
    Study funds. To ensure compliance with the associated federal requirements we are asking
    supervisors to acknowledge some of these conditions before the student start working. For the
    most part the federal requirements align with tradition on campus student employment.

    2023-2024 Federal Student Aid Handbook - The Federal Work-Study Program
    Time Reporting Guidelines
    Supervisors of hourly employees are responsible for ensuring compliance with all requirements outlined
    in the Time Reporting Guidelines.
    Timesheets
    Submitting Time in the Self-Service Secure Portal
    You must maintain adequate time sheets or records of hours worked for FWS students. These time sheets
    must show, separately for each day worked, the hours a student worked, and the total hours worked
    during the job’s payment cycle (i.e.., twice a month, every week, every two weeks, etc., but not less than
    once a month). These amounts and hours recorded must match the hours for which the student is paid.

    Federal Work Study (FWS) records are used to compile the data submitted by schools on the Fiscal Operations Report section of the FISAP. Therefore, a school must maintain those original FWS records for as long as it is required to maintain its FISAP data.
    Supervisor Responsibilities
    Listed below are your responsibilities as a supervisor of federal work-study employee.  Please check the boxes as you read, confirm, and acknowledge the following information.
    Date:
    Date:
    Westminster University
    Financial Aid Office
    801-832-2500
    financialaidoffice@westminsteru.edu